The conference as a managed digital business platform
IDMATIC Mobile Event / Conference unifies registration, secured QR passes, check-in, badge printing, session access, attendance tracking, Q&A, polls, networking, sponsor ROI, offline-first and XViewsion video proof.
'Registration + paper badge' no longer manages a conference
Organisers get attendees but lose control — over access, attendance, security and sponsor ROI. Fragmented tools destroy value.
Queues at entrances
Peak registration and badge printing loads make attendees lose their first 30–60 minutes.
Blind spots in sessions
No real attendance data — who was in the plenary and who was only in the coffee area stays unknown.
No security control
VIP, speakers, backstage, media, contractors — often without zoning and logs.
Sponsors without ROI
Packages are sold, but there is no way to prove: audience, source, engagement, conversions.
No real attendance
HR/LMS gets no verified proof, attendees don't get certificates automatically.
Wi-Fi kills check-in
Weak venue Wi-Fi — and the whole registration and QR validation stops.
A single digital event lifecycle
Registration → QR pass → onsite check-in → badge → session access → attendance tracking → engagement → networking → sponsor ROI → security proof → post-event analytics. One platform, everything measurable.
Pre-registration, moderation, categories, paid/free tickets, QR passes and e-tickets in email and app.
Smartphone controllers, Fractal-T self check-in, smart queue, badge printing and re-issuing, walk-in registration.
Access control to plenary, breakout, VIP, speaker room, media, backstage. Capacity, waiting list, category rights, attendance.
Q&A, live polls, surveys, NPS, feedback, speaker rating, smart meetings, B2B, AI matchmaking, hosted delegates.
Sponsor dashboard, leads, meeting requests, OUTDOOR TV XViewsion impressions, post-event factual report.
Value for four stakeholder groups at once
Organisers & IT
- One platform instead of 5–7 disjoint tools
- Launch in 2–4 weeks
- Offline-first check-in
- Live attendee and session dashboard
Sponsors & commercial
- Sponsor dashboard with QR scans and leads
- Sponsored sessions, meeting requests, ad impressions
- OUTDOOR TV XViewsion as measurable ad inventory
- Post-event ROI report with facts
Security
- Anti-passback, zones, categories, VIP
- Revoked pass blocking
- XVMATIC Server Events + XViewsion Video Proof
- СКУД / VMS / PSIM / SOC integration
Corporate / HR / government
- Attendance tracking for HR/LMS
- E-certificates and compliance
- Secure PII handling and audit trails
- Unified platform for event series
Anatomy of the secured QR container
The QR code in IDMATIC Mobile Event is not a link — it is an encrypted access-rights container. Validated offline, digitally signed, in three data layers.
Layer 1 — Identification
- Attendee ID
- Ticket / registration status
- Category (VIP, speaker, press, contractor, guest)
- Link to CRM/HR profile
Layer 2 — Access rights
- Allowed zones
- Allowed sessions and time slots
- Badge printing and materials rights
- Pass-count limits
Layer 3 — Security
- Validity window
- Digital signature
- FaceID-lite signature (option)
- Offline validation params
Onsite check-in and self-service without queues
Every staff smartphone becomes an access controller. Fractal-T self-service terminals absorb the peak load and print badges automatically.
Smartphone controllers
Any staff smartphone scans QR, validates rights, prints a badge — no expensive dedicated hardware.
Fractal-T self check-in
Attendee self-service: scan QR → print badge → enter. Peak throughput multiplied.
Smart queue
Live prioritisation: VIP, speakers, press, contractors in separate flows.
Badge printing & re-issue
Print on check-in, re-issue on loss, digital badge in the app as a fallback.
Walk-in registration
Onsite registration with instant QR and badge issuance.
Offline-first
Local cache of rights, works with no Wi-Fi, auto-sync on reconnect.
Session access control and attendance tracking
Every session, VIP lounge and closed area is a managed access point with real attendance and logs.
Capacity control
Auto-stop at capacity, waiting list.
Category rights
VIP, speakers, press, partners, contractors — each with their own rules.
Attendance tracking
Automatic push of real attendance to HR/LMS with certificates.
Repeat scans
Repeat-pass control, anti-passback, anomaly detection.
Audience engagement and smart networking
The event becomes a two-way channel: attendees ask, vote, rate, book meetings — the platform captures and surfaces the data.
Q&A
Moderated speaker Q&A with live screen updates.
Live polls
Instant polls during sessions with visualised results.
Surveys & NPS
Post-session and post-event surveys, NPS, feedback loop.
Speaker rating
Speaker and session rating — feeds programming for the next event.
Smart meetings
Meeting calendar, slots, auto-confirm and reminders.
B2B meeting area
Managed 1-on-1 area for delegates and partners.
Hosted delegates
VIP delegate programme management.
AI matchmaking
Option: relevant matches by interest and profile.
Sponsor ROI and OUTDOOR TV XViewsion
Sponsor packages are the most valuable event asset. IDMATIC Mobile Event makes sponsor ROI provable: scans, leads, meetings, impressions, conversions.
Sponsor dashboard
Live analytics per sponsor: audience, QR scans, leads, meetings.
Sponsored sessions
Manage paid/partner sessions and ticket-based gating.
Lead capture
Capture leads via badge QR scans and card exchange.
Meeting requests
Attendee-to-sponsor meeting requests with status tracking.
OUTDOOR TV XViewsion
External screens as measurable ad inventory: schedule, impressions, emergency messages.
Ad impressions
Impressions counted, creative rotation, reporting.
Emergency messages
Instant broadcast of critical messages to all screens.
Post-event ROI
Factual sponsor report: audience, conversions, leads, meetings, ROI.
Event Management + Physical Access Control in one loop
Large forums and government events are not only attendees — they are contractors, equipment, VIP protocol and security services. IDMATIC Mobile Event turns all of it into one security system with video proof.
Anti-passback
Block repeated use of the same QR in the wrong direction.
Pass revocation
Instant blocking of lost / stolen / revoked QRs.
Contractors & equipment
Material passes, inventory tracking, movement log.
XVMATIC Server Events
Central security-event bus.
XViewsion Video Proof
Video evidence tied to access events and incidents.
SOC integration
Feed to SOC, PSIM, VMS, СКУД, HR.
Critical functions work without internet
Venue Wi-Fi is a known point of failure. IDMATIC Mobile Event is designed so the critical functions — check-in, QR validation, session access — run via local cache and local server, then auto-sync.
auto-sync on reconnect
DVMATIC Integration Layer
One API layer and connectors for fast integration with enterprise and government systems. No 'you must replace your access control'.
Business systems
Physical security
Communication
Implementation packages
Pricing is scoped individually per event. Use the form below to request pricing.
Fast start — Conference Core
Registration, QR passes, check-in, badge printing, base schedule and notifications. Live in 2–4 weeks.
- Conference Core
- Smart Registration
- Onsite Check-in
- Badge Printing
- Basic Analytics
Extended — Value & ROI
Session access, Q&A/Polls, networking, sponsor ROI, Fractal-T, hybrid.
- Session Access & Attendance
- Audience Engagement
- Networking & Smart Meetings
- Sponsor & Partner ROI
- Fractal-T Self Check-in
- Hybrid Conference
Enterprise & Security
Physical loop: XVMATIC, XViewsion Video Proof, integrations with СКУД/VMS/PSIM/SOC, OUTDOOR TV, VIP protocol.
- Security & Video Proof
- OUTDOOR TV & Navigation
- VIP & Protocol
- Equipment & Asset Pass
- Enterprise Integration
- Smart Queue
Scenarios
Small conference
50–300 attendees. Fast start, registration, QR, check-in, base engagement.
Business forum
300–2,000 attendees. Session access, sponsor ROI, networking, VIP protocol.
Large congress
2,000–10,000+. Full loop: security, OUTDOOR TV, hybrid, video proof.
Corporate conference
HR/LMS integration, attendance for certification, closed audience.
Government forum
Layered security, СКУД/VMS/PSIM, VIP protocol, video proof.
B2B / B2G event
Smart networking, B2B meeting area, sponsor lead capture, matchmaking.
Event series
Shared attendee/category base, reuse, loyalty programme.
A pilot in 2–4 weeks
We run the pilot on your next event so you decide on facts, not on a deck.
Event profile, categories, integrations, branding.
Registration, QR, check-in, badge printing, base session access.
Q&A, polls, networking, sponsor dashboard, rehearsal.
Physical access, XVMATIC/XViewsion, OUTDOOR TV, final run.
IDMATIC Mobile Event / Conference deck
15 slides on how the conference becomes a managed digital business platform — from secured QR pass to sponsor ROI and video proof.
IDMATIC Mobile Event / Conference video
A short visual walkthrough: registration, QR pass, check-in, sessions, audience engagement, sponsor ROI and security.
Video loads only on click — saves bandwidth and Core Web Vitals.
IDMATIC Mobile Event / Conference materials
The full set of materials to evaluate the platform: White Paper, customer demo methodology, and the 15-slide deck.
White Paper IDMATIC Mobile Conference
In-depth description of the platform, architecture, business processes, packages and use cases.
Download White Paper PDF
Customer demo methodology
Demo scripts for executives, IT, security, organisers and the sponsor track.
Download methodology PDFIDMATIC Mobile Conference deck
15 slides for a fast explanation of the product.
Download the deck PDFFrequently asked
Ready to turn your event into a digital business platform?
Let's discuss your next event, run a 2–4 week PoV and show IDMATIC Mobile Event / Conference in action.
Request pricing & discuss a pilot
Leave a request — we will come back with package options, a 2–4 week PoV plan and a tailored estimate. Pricing is scoped individually.